The written agreement is the best way for the board of directors to grant final approval when the agreement documents are completed and the package is ready for shareholder approval. The unanimous approval process still works well. Modern governance processes make it work even better. No matter how the bodies deal with approval notices unanimously, they must always know which rules, laws and regulations must legally approve them. With Diligent s Management software, boards can easily obtain unanimous approvals, inform directors that they must vote, record votes in real time, and obtain signatures for authorizations as soon as possible. Diligent`s „Voting and Resolution“ digital tool is an example of modern governance of the highest quality. There are a lot of questions that may arise that require board approval. State business laws must be approved by the board of directors for certain transactions and situations. For example, boards of directors must give unanimous approval when issuing shares. Some common scenarios in which a unanimous approval form can be used are the appointment of new directors or senior officials, the adoption of new documents or plans, the setting of salaries, and the approval of past or future financial transactions. Unanimous written approval can take the form of an e-mail message, with the following words in the subject line: „Vote by email Yes Electronic Approval.“ The unanimous approval will not take effect until all directors have agreed. Some of the things that must be included in a unanimously written agreement are the exact text of the approval decision or the agreement of the office meeting.
The agreement can be sent by email with updates from the last discussion or marked copies with red lines with changes. The text should also contain sufficient information to enable directors to make an informed judgment. Several corporate issues are regularly made available and require the unanimous approval of the Board of Directors. Most of the time, the chair of the board of directors can put them on the agenda and wait for the next regular board meeting to address them. Unfortunately, some topics are so timely that they simply cannot wait for a board meeting that may be months later. A unanimous decision of the Board of Directors is also qualified as unanimous approval or unanimous written approval (UWC). The unanimous approval process is designed to ensure that boards of directors are able to quickly and comfortably approve the affairs of directors without having to round up board members, ensure that quorum and hold a formal vote.